The Best Booking Software for Yoga Teachers: A Practical, Unbiased Comparison Guide
One of the questions I see most often in yoga teacher communities is: “What’s the best booking system for yoga teachers?”
The honest answer? There isn’t a single “best” option. The right booking software depends entirely on your business model, your budget, how tech-confident you feel, and what your students expect when they book.
What matters most is choosing a system that supports your teaching, saves you time, and makes life easier for your students.
After supporting hundreds of yoga teachers through Santosha Marketing, I’ve seen every booking system under the sun — the simple, the complicated, the brilliant, the overpriced, and everything in between. This guide will help you make sense of what’s out there and how to evaluate booking software in a way that fits your yoga business.
Before we begin, I will say one thing with total conviction:
You must test the booking journey as a customer. I CANNOT stress this enough.
If it feels clunky, confusing, or long-winded, it will cost you bookings. Ask friends or family to try it with a discount code and give honest feedback. Your customer experience starts long before they roll out a mat.
Why the Right Booking Software Matters
Your booking system is more than a piece of admin. It is part of your overall student experience.
The right software can help you:
Reduce no-shows by taking payment upfront
Provide clear communication and automated reminders
Keep accurate attendance records
Offer bundles, passes, or memberships
Save time on manual admin
Create a more professional experience for new students
Support your pricing structure and business model
And importantly: the right system for someone else may be entirely wrong for you. Recommendations from other teachers are helpful, but they should be a starting point — not the final word.
What to Consider When Choosing Yoga Booking Software
The features below will affect how easy your system is to run and how smooth it feels for your students.
1. Ease of Use (for you and your students)
A good booking system should feel intuitive. If it takes too many steps, requires creating an account before viewing a timetable, or looks outdated, people may abandon the process.
Ask yourself:
Can students book quickly without unnecessary steps?
Can you update classes or pricing without a headache?
This alone can be the difference between a full class and an empty one.
2. Booking and Payment Options
Most systems connect to Stripe, PayPal, or both. Each payment gateway charges fees, so expect this regardless of your software.
Questions to consider:
Do you want pay-as-you-go only, or class passes and memberships too?
Do you offer courses or term-based blocks?
Do you want to apply discount codes?
A system with “everything” isn’t always necessary. Choose the one that fits the way you teach.
3. Scheduling Features
Think about the variety of classes you offer:
Weekly classes
Term-time blocks
Courses and workshops
Special events
Online classes
Check the system supports them all without messy workarounds.
4. Communication Tools
Automated confirmation and reminder emails are an important part of the student experience.
Check whether you can:
Customise the wording
Add FAQs or arrival details
Send reminders at your preferred time
If not, you may need a separate email tool.
5. Branding and Appearance
Some systems allow customisation to match your website colours and tone. Others… very much do not.
Ask:
Can you embed it on your website?
Does it look clean and modern?
Does it feel like your business?
6. Website Integration
Consider whether the software:
Embeds seamlessly
Opens in a new tab
Takes people to a completely separate branded domain
Keeping students on your website tends to feel more professional.
7. Reporting and Admin Features
If you like keeping track of your numbers:
Does it offer attendance reports?
Can you see student visit history?
Can you export financial data?
Even if you don’t need this now, you may value it later.
8. GDPR and Data Protection (especially important for UK teachers)
When someone books a yoga class, you often collect personal information — such as their name, email address, and sometimes health details. This makes your booking system part of your data protection obligations as a UK business owner.
Here’s what that means in real terms:
Make sure you can customise the fields you collect
You should only collect information you genuinely need.
For example:
Name
Email
Medical notes (optional but useful)
Emergency contact (if relevant)
A good system allows you to add, remove, or edit these fields.
Check that the platform stores all data securely
Student data must be protected from unauthorised access.
Most established booking systems have strong security, but it’s important to check:
Does the system use secure servers?
Does it encrypt personal data?
Does it have clear data handling policies?
Confirm the booking system is GDPR-compliant
GDPR applies to all UK yoga teachers because you’re collecting student data.
A booking system should:
Make it clear where data is stored (UK/EU servers are ideal)
Provide a Data Processing Agreement (DPA)
Have a clear privacy policy
Allow students to request or delete their data
Most reputable booking platforms will say “GDPR-compliant” on their website. If they don’t mention GDPR at all, that’s a red flag.
And an important reminder…
If you collect any personal data for your classes — even if you’re a one-woman business — you must be registered with the ICO (Information Commissioner’s Office). This is a legal requirement for almost all yoga teachers.
9. Customer Support
Some systems have excellent chat support. Others… not so much.
Look for:
Clear help articles
Quick response times
Friendly onboarding
Good support makes an enormous difference when you’re setting things up.
10. Cost and Fair Pricing
Think carefully about:
Subscription fees (often £20–£40/month for yoga teachers)
Whether you’re paying for features you won’t use
What the higher tiers unlock
Contract length
Transaction fees
As a rule, don’t choose a system with features for studios if you’re running a small class schedule. You don’t need a Porsche to run weekly classes.
A Practical, Neutral Overview of Popular Yoga Booking Systems
Below is a neutral overview to help you shortlist options. This isn’t an exhaustive list, but these are the platforms I see most often in my work with yoga clients. I try not to sway your opinion because as just like we all have a different yoga practice, we all need different things from our booking system.
Acuity Scheduling
Simple, clean, good for 1:1s and classes. Easy to embed on websites. Affordable.
Best for:
Teachers wanting something straightforward that already have a Squarespace site
Those offering private sessions as well as classes
Anecdotally, I find the experience with Acuity a bit clunky for the customer, but this could be personal preference.
Bookwhen
Very popular in the UK. Flexible for classes, courses, workshops, and passes.
Best for:
Those not super tech savvy who want an easy option
If you don’t have a website and want something that has a landing page option
Keeping costs low
Great UK-based customer service
Limited if you want an on-demand options.
Limited if you want to have different cancellation policies for different classes
Honestly this is a personal favourite and one I use for my yoga business. It’s not all bells and whistles, but sometimes that’s the best.
BookingHawk/Momo Yoga/Reservie
Simple interface, good for small wellness businesses.
Best for:
Teachers wanting straightforward, no-fuss tools
Great UK-based customer service (for BookingHawk, not sure about the other two)
Very affordable
I have had issues embedding momo in sites but this might not be relevant for you.
BSport / Glofox / Mariana Tek / Wellness Living / MindBody / Momence
I’ve grouped these together as they tend to be for teachers who want a few more features and options. They usually mean higher pricing, and more complex interfaces, better reporting
Best for:
Multi-teacher studios
Great reporting and ability to automate more features
Teachers wanting memberships and more advanced functionality
Not ideal for:Solo teachers wanting something simple (though Momence might not be in this category, I know many solo teachers happy with it…these aren’t hard and fast rules)
I really dislike MindBody as a customer, it looks so dated… so for me it’s not one I would recommend.
I really enjoy MarianaTek as a customer, and have clients very happy with it.
OfferingTree
Modern, teacher-friendly platform with wellness-specific features
Best for:
Teachers wanting an all-in-one experience
Those offering both classes and on-demand content
Those wanting a straightforward all in one solution
I need to experiment more with OfferingTree as I think it has a lot to offer.
Wix Bookings
Works if your site is already on Wix.
Best for:
Teachers wanting everything under one platform
It’s not one I love as a customer…. but I can see it’s really easy if you have a Wix site.
What to Do Next
Choosing the right booking system doesn’t have to feel overwhelming. Start with your needs, shortlist two or three options, and test each one as if you were a brand-new student.
If you’d like support, you might find these helpful:
Explore the Build Your Yoga Business course (covers booking systems, setup, pricing and more)
Join The Orchard (ask tech questions any time, get recommendations, and access a full video library)
